Crash Policy

All participants involved in crash – whether as hosts or as guests – are bound by the Crash Policy. We take this policy extremely seriously in order to guarantee welfare and equity for everyone involved in the IV. Contravention of this policy may lead to sanctions for crash hosts, and may lead to crash guests being declined further crash.

This crash policy was gratefully adapted from the crash policy of the Roosevelt Open 2013, convened by Sarah Rust and Bionda Merckens, with Karin Merckens as Equity Officer.

Crash allocation is a difficult process, and finding enough places to sleep often proves to be a challenge. However, even with the limited means available, ensuring a safe place to crash for everyone involved will always be top priority. This document will outline the Crash Policy of the Oxford IV 2017.

1. Crash Allocation

Crash at the Oxford IV 2017 will be allocated in the following order of priority:

  1. Team partners will stay together;
  2. People from the same institution will stay together;
  3. Individuals will be paired with other participants on a same-gender basis.
  4. As a last resort, participants may have to be provided with individual crash. In these cases, your host will be of the same gender.

If you have any specific crash requirements (eg: access requirements; female/male only crash) please let us know at registration and we will cater for this. If you have any other preferences about who you’d like to stay with then also let us know, but please recognise that there are limits to how flexible we can be, and we have an obligation to prioritise people with who have the most pressing concerns.

It is your responsibility as crash takers to let us know as soon as possible if you have any crash requirements, and while we will do our best, we cannot guarantee that we will be able to meet them if you only let us know a couple of days in advance.

2. During the Competition

During the competition the code of conduct, as outlined in the equity policy, will also apply during crash. You will be given contact details of your crash provider on arrival – please make arrangements about how to access your crash location with them yourself. In case you are unable to contact your crash provider please contact the convening team as soon as possible.

Exceptional circumstances may arise where you no longer feel able to stay at the crash that you have been assigned. If this happens, please contact the Equity Team. They will be contactable 24/7 and will advise you on the necessary steps to take and arrange for alternative and safe crash if you need it. Likewise, if as a person offering crash, you encounter exceptional circumstances and no longer feel comfortable having people stay at your place, contact one of us and we will make the necessary arrangements.

3. Responsibilities of Crash Providers

Crash providers have a responsibility to:

  • Provide a bare minimum of crash conditions, including:
    • adequate floor space for crash-takers (this might be cosy, but it shouldn’t be any more than that),
    • access to a toilet and a place to wash,
    • access to a tap that they can drink from
  • Show crash takers where they can find the amenities mentioned above and generally make them feel at home.
  • Organise a time with your crash when you can come and meet them and show them where you live.
  • Be contactable – it is important that you have your phone on you and switched on, for any period when your crash takers might need to be in touch, and especially on the night they arrive.
  • Make the crash you’re providing a welcoming environment – don’t be rude, offensive or do anything that would make somebody staying with you feel uncomfortable. Members of the Oxford Union are bound for the duration of the IV by the terms of the Oxford Union Equity Policy – standing order B14 of the Union rules – and action can be taken against those who break this policy.

4. Responsibilities of Crash Takers

Crash takers have a responsibility to:

  • Pass on any information about crash requirements to the convening team as soon as possible and in time for arrangements to be made.
  • Meet your crash provider at the time and place you have decided to meet.
  • Treat the place you are staying at with respect – leave it tidy, don’t leave rubbish.
  • Respect the wishes of the person letting you sleep on their floor – don’t be rude, offensive or do anything that would make them feel uncomfortable. This also applies to other members of the competition you might be sharing crash with: the IV equity policy holds for the duration of the entire competition, not just for when you’re in debates or at socials.
  • Similarly, check with your crash provider when would be a sensible time to arrive at theirs each evening – they may not be happy for you to turn up every night at 4am very drunk.

If debaters or judges coming to take crash don’t live up to these responsibilities, this might lead to us no longer being able to provide crash for them at the tournament.